Category Archives: Email/Spam

David Allen releases The Ultimate GTD Workflow Map, designed by XPLANE

The David Allen Company: “If you ever feel like you need to get more in control or regain your focus, here is the ultimate guide for getting and staying on your game. The set of productivity best practices which David Allen has researched and synthesized over the last three decades are brought all together into one stunning visual display — the GTD Workflow Map. It’s a rich compilation of the key steps for gathering, clarifying, organizing, and reviewing everything you need to track and manage, as well as an explanation of all of the factors that you must take into account in determining priorities.”

“I spent more than two years crafting and fine-tuning the map, ensuring that it would thoroughly and accurately describe the essential elements of time- and self-management,” says David, “It’s as simple as I could get it, while still embodying the subtleties and complexities that have to be factored in, to make it real and useful. And the visual representation we’ve come up with I think is a highly effective way to make something this meaningful really clear.”

The poster was created by XPLANE, the visual thinking company. Visit www.xplane.com to learn more about how XPLANE clarifies complex business issues through visual collaboration.

Did You Know 4.0

XPLANE is happy to present Did You Know 4.0 — another official update to the original “Shift Happens” video. This completely new Fall 2009 version includes facts and stats focusing on the changing media landscape, including convergence and technology, and was developed in partnership with The Economist.

As Garr Reynolds mentions over at Presentation Zen this morning, yes, this project was created with “off-the-shelf slideware” (Keynote and GarageBand, actually, along with Photoshop and Illustrator). Content by XPLANE, The Economist, Karl Fisch, Scott McLeod and Laura Bestler. Design and development by XPLANE.

For more information, or to join the conversation, please visit The Economist’s Media Convergence conference site at mediaconvergence.economist.com, or stop by shifthappens.wikispaces.com for all things Did You Know.

E-mail is not a platform for design

“All these years of internet use later, HTML mail still sucks. You may think I mean ‘HTML mail doesn\'t work properly in some e-mail clients.’ And that statement is certainly true. Companies spend hours crafting layouts that may not work in Eudora or Gmail, or may no longer work in Outlook.

Even in programs that support the crap code used to create these layouts, all that hard visual work will go unseen if the user has unchecked ‘View HTML Mail’ in their preferences.

As for CSS, it is partially supported in some e-mail applications and in web apps like Gmail, but only if you author in nonsemantic table layouts and bandwidth-wasting inline CSS. Which is like using a broken refrigerator to store food at room temperature.”

A Guide to CSS Support in Email: 2007 Edition

“It’s been just over 12 months since I posted our original Guide to CSS Support in Email and quite a bit has changed since. Sadly, the most significant of these changes was in the wrong direction, with Microsoft’s recent decision to use the Word rendering engine instead of Internet Explorer in Outlook 2007. We’ve written plenty about it already including an explanation of the reasoning behind it. More on its impact on CSS support later. It hasn’t all been doom and gloom though, a number of vendors have maintained or improved their support for CSS, especially in the web-based email environment.”

Apparently, signing off your emails with ‘Best’ is ‘something close to a brush-off’

“I sign most of my emails with ‘Best’, especially when I don’t know the person particularly well, and I definitely don’t mean it as a brush-off. ‘Sincerely’ is too formal, ‘Warmest regards’ is a lie (you can’t give absolutely everyone your warmest regards), and ‘xoxo’…I’m not a girl. So “Best” it is…don’t take it the wrong way.”

Writing sensible email messages

“As we’ve seen before, getting your inbound email under control will give you a huge productivity boost, but what about all the emails you send? If you want to be a good email citizen and ensure the kind of results you’re looking for, you’ll need to craft messages that are concise and easy to deal with.”

g-mailto bookmarklet

“Following the lead of Rabid Squirrel’s g-mailto, I worked up a bookmarklet to pop up a new message window off my browser toolbar. I’ve only tested this on IE6 for Windows, but it’s the standard javascript stuff, so it should work everywhere.”

Gmail Gems

“You will find tips and tricks [for] Gmail here. Got tips and tricks of your own? Submit your tips and tricks to us for inclusion on this blog.”