The rise of COVID-19 (coronavirus) has made remote collaboration an overnight necessity for many companies.
We’ve already seen many of our own clients canceling workshops and limiting travel, and organizations around the world are following suit.
As a firm that works with global distributed teams, XPLANE has amassed a number of best practices for leading effective online meetings—skills that we’ve honed over the last many years.
While you can’t replicate every element of an in-person meeting online (think energy!), online meetings can be highly effective if properly designed and facilitated.
Here are our top 25 tips and tricks, curated from a panel of XPLANE consultants who use them every day.
The “5 P’s canvas”—purpose, people, prep, process, and product—is how we plan our meetings, online and off. We believe planning these in advance will make your meeting twice as effective in half the time.
The “initiative tracker canvas” is a tool to plan, track, and communicate progress on initiatives. A simple one-pager, it works well in online formats.
The “blank deck” is a great way to put a scaffolding into your online meeting. Very simply, using your preferred presentation application, you build out each of your agenda items into its own page, and then scroll through the pages one at a time to move the meeting forward and capture content as you go. It helps participants follow the path, provides a way to capture content, and drives the meeting forward.
There are some very real benefits to shifting meetings online. You can take advantage of the new opportunities online platforms create:
While we as business leaders need to be proactive and prepared in times of challenge, we can still ensure our teams are engaged, productive, and continuing to drive the changes that our organizations envision.
Developing your own strategy for how you and your team will collaborate online is a big step, and a worthwhile investment, towards maintaining momentum during times of disruption.
We hope you’ve found these ideas to be helpful. We invite you to reach out to us with any questions you may have, or ideas you’ve found successful that you’d like to share!
For more information on the distributed worker experience, we recommend these XPLANE blog posts: